Administrative Specialist

Job Purpose

The Administrative Specialist is responsible for providing comprehensive administrative support to a government entity, including managing correspondence, documentation, and records, coordinating meetings, following up on administrative procedures, and preparing data reports and dashboards using Excel and Power BI to support decision-making.

Qualifications

Bachelor’s degree in Business Administration, Public Administration, Office Management, or a related field.

Key Responsibilities

Provide day-to-day administrative support to the assigned government entity.

Manage incoming and outgoing correspondence, and follow up on transactions through government administrative systems.

Organize, archive, and maintain physical and electronic files and records.

Schedule and coordinate meetings, prepare agendas, and document minutes of meetings.

Follow up on the implementation of decisions, action items, and administrative procedures.

Collect, organize, and analyze data using Microsoft Excel.

Prepare periodic reports and interactive dashboards using Power BI.

Prepare letters, memos, presentations, and official documents.

Coordinate with internal departments and external stakeholders to ensure smooth workflow.

Support continuous improvement of administrative processes and procedures.

Requirements

Saudi National – Mandatory.

Minimum 2 years of experience in administrative work or a related field.

Experience working in or with government entities is preferred.

Strong proficiency in Microsoft Excel (formulas, pivot tables, data analysis).

Knowledge of Power BI for building reports and dashboards.

Proficiency in Microsoft Word, PowerPoint, and Outlook.

Strong organizational, time management, and follow-up skills.

Excellent written and verbal communication skills in Arabic and English.

Ability to handle confidential information with professionalism and discretion.